Effective Date: August 22, 2025
These Terms and Conditions (“Terms”) govern your use of the website www.thoughtxn.com, including associated microsites and subdomains (collectively, the “Site”), operated by Thought Xchange Network (“we,” “our,” or “us”). By accessing or using the Site, you agree to be bound by these Terms. If you do not agree, you may not use the Site.
1. Our Services
Thought Xchange Network organizes and promotes business summits, conferences, and related networking services. Through our Site, we provide:
Information about upcoming and past events
News Digest subscriptions and event updates
Microsites for specific events with detailed agendas and speaker information
Ticket sales and registration forms for events
Integration with third-party services for calendar tools, payments, and analytics
Virtual event participation options for global users
Some of our operational, technical, or support services may be outsourced to trusted third-party vendors, including affiliated partners located outside of the United States, Canada, and the European Economic Area. These international operations are carried out in compliance with applicable data protection laws, including the General Data Protection Regulation (GDPR), and under strict confidentiality and contractual safeguards.
2. User Accounts and Subscriptions
You may access some portions of the Site without registration. However, to participate in certain features (such as subscribing to updates, saving events to your calendar, or purchasing tickets), you may be required to:
Provide accurate and complete personal information
Maintain and update this information as needed
Not impersonate any person or entity, or misrepresent your affiliation
We reserve the right to suspend or terminate accounts that violate these terms or contain false information.
3. Ticketing, Payments, and Refund Policy
Event ticket payments are processed securely via Stripe. While Stripe acts as the payment gateway, ticket sales are handled directly by us.
Ticket refunds follow this structure:
Full refund: if cancellation is requested at least 10 weeks before the event
50% refund: if cancellation is requested between 6 to 10 weeks before the event
No refund: if cancellation is requested less than 6 weeks before the event
If the event is cancelled by us, participants are eligible for a full refund of the ticket price.
As an alternative to cancellation, we may allow transfer of ticket value to future events (subject to availability and internal approval)
Ticket transfers are limited to one occurrence per registration and may be subject to administrative fees or confirmation
We reserve the right to cancel or reschedule events and will provide reasonable notice if so. For virtual or international attendees, we are not liable for access limitations due to third-party platforms or time zone differences.
4. Intellectual Property Rights
All content on the Site—such as event branding, text, images, logos, video, downloadable brochures, and audio—is the exclusive property of Thought Xchange Network or our partners and is protected by copyright, trademark, and other laws. You may not:
Copy, distribute, modify, or create derivative works
Use any branding or logos without prior written consent
Use automated tools (bots, scrapers, crawlers) to extract content from the Site
By registering for an event, you grant us a limited, royalty-free, non-exclusive license to use your organization’s name and logo for event-related materials, both current and future, including websites, printed brochures, sponsor/exhibitor directories, social media, and press materials. If you wish to opt out of this usage, please contact us and we will promptly remove your logo from future materials.
5. Acceptable Use Policy
You agree not to:
Use the Site for any unlawful, misleading, or fraudulent purposes
Attempt to interfere with or disrupt the Site’s infrastructure or access credentials
Use any device, software, or routine that interferes with the proper working of the Site
Upload viruses or malicious code
Engage in unsolicited communications (spam)
We reserve the right to investigate and take legal action against violations of this policy.
6. Third-Party Links and Services
Our Site may include links to third-party websites, services, or integrations (e.g., payment processors, video platforms, calendar widgets, CRM and marketing platforms like HubSpot). We are not responsible for the content or practices of such third parties. Accessing these services is at your own risk and subject to their respective terms and privacy policies.
7. Disclaimers and Limitation of Liability
The Site and services are provided “as is” and “as available” without warranties of any kind, either express or implied. We do not guarantee:
Uninterrupted or error-free access to the Site
Accuracy or reliability of content
Availability or success of events
To the fullest extent permitted by law, we disclaim liability for:
Direct, indirect, incidental, or consequential damages
Loss of profits, data, or goodwill
Third-party conduct or external factors beyond our control
8. Indemnification
You agree to indemnify, defend, and hold harmless Thought Xchange Network and its affiliates, employees, agents, and partners from and against any claims, losses, liabilities, damages, or expenses arising from:
Your use of the Site
Violation of these Terms
Violation of any applicable laws or third-party rights
9. Termination of Access
We may suspend or terminate your access to the Site at any time, for any reason, without prior notice. Upon termination, your rights to use the Site cease immediately.
10. Governing Law and Jurisdiction
These Terms shall be governed by and construed in accordance with the laws of the State of Wyoming, USA. However, if you are a resident of Canada, the European Union, or another jurisdiction with specific consumer or privacy rights, nothing in these Terms limits any rights you may have under your local laws. For U.S.-based legal matters, you agree to submit to the exclusive jurisdiction of the courts located in Sheridan County, Wyoming.
11. Updates to These Terms
We may modify these Terms at any time. Changes will be posted with a revised effective date. Your continued use of the Site constitutes acceptance of the revised Terms.
12. Contact Information
If you have any questions about these Terms or your use of the Site, please contact:
Thought Xchange Network
Attn: Legal Department
30 N Gould St Ste R
Sheridan, WY 82801
Email: [email protected]